Monitoring of retention periods
A number of laws regulate retention periods for electronic documents.
TeamDrive supports you in complying with these legal requirements.
With TeamDrive you can ensure the requirements of the GDPR for automatic deletion and all the requirements of the tax authorities for unchangeable archiving and traceability of all processes.
You can choose to delete or archive all documents that you use via TeamDrive.
For individual documents or entire data folders (TeamDrive Spaces), you can specify how long this file or files will be archived in this folder or when they should be deleted. The archiving period can be set as desired, from a few days to 10 years or more.
If retention periods have been reached, you can either have TeamDrive notify you that the end of the period has been reached, or have TeamDrive delete the data independently and without further feedback.
You can also use monitoring of retention periods in conjunction with automatic deletion to manage log files, for example, in which data for the traceability of file actions is stored.
For example, you can use a TeamDrive space to store log files from your servers and then configure this folder so that all log files that are older than 1 month are automatically deleted.
By the way, you can manually activate a deletion lock at any time. This can be useful, for example, if, due to an incident, log files unexpectedly need to be retained for a longer period of time for processing purposes.