Clouds for Lawyers and Notaries

Lawyers and notaries use clouds as part of their work. However, due to their profession, they have to pay particular attention to some aspects. We show what advantages a cloud brings for lawyers and notaries and what needs to be considered when using cloud computing in the legal sector.

Cloud für Anwälte

Cloud computing in the legal sector

Flexibility and mobility are becoming increasingly important in the working world. Remote work is also considered a quality feature in the legal sector. It is therefore important that law firms in which lawyers and notaries work invest in a digital IT infrastructure now. Cloud solutions form the basis for digital and dynamic work here. Clients and colleagues also benefit from this.

However, lawyers and notaries who use cloud services for work must ensure that the cloud meets certain requirements for confidentiality, data security and deadlines for audit-proof archiving. But how does cloud-based technology work for lawyers and notaries?

Normally, external cloud service providers such as TeamDrive provide law firms with a service and virtual file rooms in the cloud. TeamDrive hosts a cloud infrastructure based on Zero Knowledge on servers in Germany. In this process, all data is encrypted before being stored in the cloud. The keys remain in the hands of the lawyer or notary as well as the users who have been granted access authorization. Besides them, no one, not even TeamDrive as the cloud provider, has the opportunity to decrypt stored data and gain insight into it at any time. The end-to-end encrypted cloud therefore offers the greatest possible security.

It is suitable for storing, sharing and archiving pleadings, client files and other arbitrary files. Virtual servers are required in the cloud to operate law firm software, appointment management or an e-mail server via a cloud. The desired applications run on these. However, the operation of such servers also requires a secure infrastructure with encrypted access via virtual private networks (VPN). In addition, there are high requirements for the data center, the administrators and the firewall. Combining such an infrastructure with virtual servers increases security and convenience for document management.

Use cases of a cloud for lawyers and notaries public

When lawyers and notaries use a cloud, it is no longer necessary to take all files to a court hearing or other negotiations. Many law firms and attorneys are already using digital solutions. It is often sufficient to carry a tablet with you to access all important data. A search function makes it easy to find specific documents or information quickly. Of course, it is useful if there is a technical understanding for this form of document storage. For the everyday work of lawyers and notaries, a cloud solution gives the following advantages.

Advantages of a cloud in the legal sector

  • Increased efficiency: it is much easier to store files online and sort them with a cloud. As a result, users in law firms can find and process these documents much faster. In addition, there is no need to go to the office to view legal notices or judicial documents. Secure access from anywhere is made easy by assigning user rights, as TeamDrive also offers.

  • Cost reduction: Digital storage of files saves space. Mobile working is also attractive for lawyers and notaries, making large offices with fixed workstations obsolete in the legal sector as well. Instead, colleagues in a law firm can share a workstation as needed.

  • Breaking down spatial boundaries: In principle, access to the law firm’s cloud-based software is possible from anywhere. Several employees have the opportunity to work on the same document at the same time. In addition, the attractiveness of cooperations with international partners increases because secure and encrypted communication makes it easier to exchange information within lawyer networks and notaries worldwide.

The advantage of a cloud solution is that the law firm can do without its own servers. This saves them the cost of hardware and the effort required to administer backups and backups. TeamDrive also offers constant security updates and further developed versions that are automatically imported. This also applies to backups and the creation of snapshots. They reduce the risk of data loss due to harmful ransomware or technical system failures.

Requirements for a cloud solution for law firms and notary offices

Law firms used to bring data security concerns with them when it came to using cloud solutions. The legal basis also left attorneys and notaries unsure whether a cloud application was actually a viable option for processing and storing information. This concern is not unjustified, because many cloud providers cannot completely rule out the possibility of data being passed on to third parties. This is especially true for cloud services such as Dropbox, Nextcloud, OneDrive or Apple’s iCloud.

A secure alternative is TeamDrive, where data is not only encrypted, but is never accessible to third parties or the provider itself. Lawyers and notaries can independently regulate access to the cloud via user rights, so that only those who are authorized can access content in the cloud.

Since 2017, it has been legally possible for lawyers to use cloud services. While there are still risks from hackers and cyber attacks, the danger can be significantly reduced by taking precautionary measures:

  • Encrypting data: Before content enters a cloud, it must be encrypted. TeamDrive not only offers secure end-to-end encryption when storing data in the cloud. In addition, communication via the cloud platform is always encrypted as well.

  • Certified cloud providers: Not every cloud offers sufficient data protection and meets the strict requirements of the DSGVO. This is especially true for cloud providers outside the European Union. They are not subject to the European data protection requirements. Therefore, they are out of the question for law firms, lawyers and notaries. Law firms from the legal sector are even obliged to present security certificates and have them checked when they use a cloud service.

  • Regular data backup: A backup at regular intervals secures data and prevents loss in the event of a system crash. With TeamDrive, a backup is always performed automatically. This means that the current data set is always available again when restoring.

Cloud für Rechtsanwälte

Clouds for lawyers and notaries simplify work

The potential of cloud solutions for lawyers and notaries is enormous. In particular, there are decisive advantages over communication methods such as written mail or simple e-mails. Documents can be accessed at any time via a tablet or smartphone. This simplifies communication within the law firm. In addition, external companies can be more easily integrated into processes. However, data security should remain the top priority when selecting the right cloud for lawyers and notaries. TeamDrive provides law firms in the legal sector with an absolutely secure and innovative cloud solution.

Clouds for lawyers and notaries simplify work

The potential of cloud solutions for lawyers and notaries is enormous. In particular, there are decisive advantages over communication methods such as written mail or simple e-mails. Documents can be accessed at any time via a tablet or smartphone. This simplifies communication within the law firm. In addition, external companies can be more easily integrated into processes. However, data security should remain the top priority when selecting the right cloud for lawyers and notaries. TeamDrive provides law firms in the legal sector with an absolutely secure and innovative cloud solution.

  • Independent and secure

  • Compliance with all requirements of the GDPR

  • separate contract for professional secrecy holders in accordance with § 203 StGB (German Criminal Code)

  • compatibility and encryption

  • Access at any time and from any location

  • End-to-end encrypted sending of e-mail attachments

  • Unlimited number of free client licenses (limited to 1 space)

A TeamDrive solution costs you only 4.95 € per workstation and month. The entry-level package for law firms starts at 299€ net/year for five users and 100 GB cloud storage space in Germany.

What TeamDrive offers you

Secure data storage in German Cloud or on own servers
Encrypted shipping too of very large files
Perfect protection Data misuse and Ransomware
Data­recovery through integrated backup solution
Easy usability and low training effort
Hamburg company with very good support
Mobile access erfolgt sicher und ohne VPN
High flexibility and easy expandability
Traceability through activity log

The users of the TeamDrive solution

Whether in the healthcare, in the legal sector, the journalism or financial sector, but also in authorities, in the club, the daycare center or in the parish office:
Almost all industries work with sensitive and personal data that must be sent securely, stored or archived in a legally secure manner.

TeamDrive Professional as standard already contains all relevant features that are necessary for professional work with digital data.

Data exchange and data storage - both highly secure and team possible - also across companies, as well as coverage of legal retention and documentation obligations.

The Sync&Share solution TeamDrive Professional is an ideal tool for all users:
From private individuals to self-employed people, small and medium-sized to large companies.

Companies

Exchange data securely within your team - even across company boundaries. The backup solution integrated into TeamDrive protects you against data loss. High data security for self-employed people and small companies without using their own IT infrastructure.

Healthcare

Use TeamDrive to store your medical data, research results and patient data in a highly secure manner. Share sensitive personal data with laboratories, specialists or patients in a GDPR-compliant manner.

Click here to learn more about clouds in healthcare:

Clouds in healthcare
  • Doctor's offices
  • Pharmacies
  • Pharmacies
  • Clinics
  • Hospitals
  • Research institutes

Industry

Protect your data from unauthorized access and factory espionage. Your data is stored highly securely and centrally on encrypted servers. If your data is secured with TeamDrive, ransomware attacks are no longer a threat.

Click here to find out more about clouds in small and medium-sized businesses:

Clouds in SMEs
  • Automobile manufacturing
  • Mechanical engineering
  • Transport/Vehicle driver

Authorities / public administration

Exchange data ad hoc and electronically with citizens: As part of the digitalization of authorities, your own processes can be designed without the lengthy introduction of specialist digital procedures.

Click here to find out more about clouds in authorities and public administration:

Clouds in Authorities
  • Universities
  • School administrations
  • Municipalities
  • District offices
  • State parliaments
  • Government organizations

Finance and Legal Affairs

In the financial sector there is an increased demand for data security, but also the requirement to exchange data with clients and clients in a highly secure and yet uncomplicated way. Meet the existing strict requirements easily with TeamDrive!

Non-profit organizations

Store your organization's personal and sensitive data highly securely and without using your own IT infrastructure. Your data can be accessed from any place, at any time, device-independent and without a VPN connection.

Journalism

Treat highly sensitive and secret information appropriately by transmitting and storing it to others in a highly secure manner. TeamDrive reliably prevents the flow of data to third parties and their unauthorized access to information by encrypting data on your PC before it is transferred.

Others

Manage and store personnel data with TeamDrive in such a way that not even the company's internal IT department can gain insight into your data.

Data exchange.

Highly secure.

from5,66*

TeamDrive Professional

The cloud solution for Lawyers and Notaries

  • Cost-effective
  • Highly encrypted
  • DSGVO-konform
  • GDPR compliant
  • Audit-proof
  • Good Support
  • Protection against data misuse
  • Protection against data loss
  • Servers in Germany
  • Easy handling
Try it now for 30 days