Space administration and confidentiality

There are 2 levels of administration at TeamDrive:

TeamDrive Spaces – Spaces for short – are so-called data rooms. In these data rooms you can work on files together with other people and exchange data with each other in a highly secure manner.

Such a space is basically a normal file folder on your PC – just as you know it.

But: Spaces are completely isolated areas from each other and not every person has free access to this data room or can make changes to files there as they wish, such as:

  • Add files / create new files,
  • renaming files,
  • moving files,
  • changing the content of files,
  • Deleting files.

A TeamDrive space includes a system for managing access rights to this data room and access rights to the contents of this data room.

The person who creates a TeamDrive space is always the owner and administrator of this space – and it is this person who exercises full control over the access rights to the space as well as the access rights to the contents of the space.

It can assign global access rights (write, read, create new, delete), such as an access rights profile that applies to all members of a space, which in turn should apply to all content of a space or only to a specific file folder or all files in this folder.

But you can also assign highly individual rights per file folder and file and space member. This is often relevant for the implementation of company compliance guidelines.

In addition, a space administrator can also assign his administrator role to other members – and thus certain administrative rights.

Important for you to know: The data/files of a space are highly securely encrypted in the TeamDrive cloud and the space is completely sealed off from the outside world.

Nobody, not even your company’s IT department, has access to or insight into the data stored in a TeamDrive space!

What’s special about TeamDrive compared to the competition is that even all metadata is encrypted. This means that from outside a space you cannot even see the names of the file folders or files in it. Nor who the members of a space are or who has carried out which activities in it.

However, there is one exception to this, which is usually only of interest to companies that want/need to enforce certain compliance requirements: Companies can specify for their TeamDrive account that a central super administrator, data protection officer or compliance manager is always a compulsory member of each or a specific space. However, fine-grained access rights can also be set for such a member.

A university could serve as a concrete example of this: The university itself is the TeamDrive licensee and its IT department takes care of the central administration such as user registration, the allocation (quota) of storage space or the security settings, etc.

However, the representatives of the individual faculties can create their own spaces and invite members to these spaces, as well as set access and access rights as part of their space administrator role. The university’s IT has no insight into or access to the data contained in these spaces.

Within a space, there is usually full transparency for all members of the space. Because each space has its own so-called audit trail. In the integrated audit trail, all activities of the members of a space are logged in an unchangeable manner. This means you can always track who made what changes to which file and when. This applies to creating, changing, moving, deleting or renaming files and folders.

This activity log (Audi Trail) can only be viewed by the members of a space.

The TeamDrive solution is complete and designed from the ground up according to the Privacy by Design principle. The trust of members in the absolute security and confidentiality of your data is a fundamental building block of our solution.

In other words: Members of a TeamDrive space can exchange data with each other and work on files together in an absolutely secure and confidential manner.